15 Jul Top tips on wedding venues (to show off your wedding cake!)
Location, location. Location!
It’s something we are used to hearing about when it comes to buying a house. But it’s just as important when thinking about where you will hold your wedding.
Before you start looking, you probably already have a good idea of the kind of venue you’re looking for and the vibe you’re after. But how do you start trying to find that dream space?
These days the places that are licenced to get married are many and varied. And there’s also the option of getting married the day before in a registry office, then have a celebrant conduct whatever kind of ceremony you want, almost anywhere you want. I have a celebrant friend who says she will even conduct a ceremony up a tree if she was asked!! I’d love someone to hold her to that!
The venue of the wedding is the second thing I ask after the wedding date. This is because, from the wedding cake makers standpoint, knowing where the cake is going is important. This is mostly for logistics and allowing enough time for traffic etc. But it can also help with designing the cake. The venue can have a big influence on the overall style and theme of a wedding, and on the design of the cake. A very high end, lux, or bling wedding wouldn’t work in a barn venue for example. In the same way that a very rustic wedding wouldn’t work in a five-star hotel. The venue can also affect the size and scale of a cake. A venue with large rooms and high ceilings would take a larger scale or tall cake. And it won’t matter if you’re only having a small wedding, as you can have dummy tiers to give the height and ‘wow’ factor. In the same way you can have a small cake to suit a more low key venue and then have cutting cakes for the kitchen, so you have enough cake for all of your guests.
But back to finding the perfect venue. There are all the obvious things, like the size, distance from home, cost. But also think about the less obvious things. Will any of your guests need disabled access? If so, does the venue have this? Most will, but very old buildings can be harder to adapt. Do any of your guests have food allergies? If so, can the venue cater for them? What about parking? I’ve delivered several cakes to venues with tiny car parks, or no car park at all! The venue might look like a dream, but it’s not if it’s going to be a nightmare for your guests. Can they reserve parking for your guests if it’s a place that’s also open to the public? And can they (please!!) cone off a spot close to the entrance for the cake delivery. A fully decorated wedding cake can be very heavy, and we need to be able to get as close to the place it’s going to as possible. Delivery and set up won’t usually take longer than and hour, so we won’t be in the way.
Also think about timings. Some hotels and venues in built up areas may have noise restrictions after a certain time of night. So this might mean you can’t have that midnight firework display. There are also the licencing laws to keep in mind for serving alcohol. And hotels that will have other, non-wedding, guests may also need the noise keeping down after a certain time of night.
Then there is the location of the venue. How easy is it to find? Trust me, this can cause big issues!! SatNavs are not very reliable in rural areas, and we have often found ourselves on roads that really shouldn’t be classed as roads! Not ideal with a wedding cake on board >.< I have also delivered to venues where the signs have been almost non-existent. Or where the country lanes have been a tad stressful to negotiate. Will your guests be able to easily find it? If this could be an issue, then get the full and satnav friendly address from the venue, and also consider adding a map in with the invitations. Also ask the venue for the best roads to take, as they will know best. I have been caught out a few time by the SatNav, only to be told a much better way by the venue. If you’ve chosen a destination venue, then also think about accommodation for your guests. Especially if it’s an area they may not know. Some venues will have rooms, and may offer discounted rates for your guests. Or they might have an arrangement with local hotels if it’s not a venue with its own accommodation. Also think about providing details of local taxi firms for your guests if your venue needs to be driven to. Pop a list of recommended hotels and taxi firms in with the invite. People will be more likely to come if you make it easier for them. Will there be children at the wedding? If so, is there a room or area that can be set aside as a crèche? There are lots of wonderful businesses around who provide childcare for little ones at weddings. When you do a site visit of the venue, ask if there is a space they can provide for this. Any guests with children will be very thankful and, again, more likely to come. Dogs. This is one for all the dog lovers ? If you want to have your fur baby at the wedding, or even as part of the wedding, then check the venues you’re looking at allow dogs. Sounds obvious, but there’s so much to think about when you’re looking around a wedding venue that it’s very easy to forget some things. Lastly it’s a good idea to have more than one visit. On the first viewing there will be so much to look at, and you’ll be given lots of information. And take a list with you of all the things you need to know from the venue, they should be happy to answer any questions. So here is your wedding venue check list: 1/ Does it fit the style/theme/vibe you want for your wedding? 2/ Will it be big enough? How many people is it licenced for? 3/ Will it allow you to have everything you want? 4/ What restrictions will there be with things you can and can’t do? Are there curfews on noise etc. 5/ Parking. Make sure there will be enough parking. Or is there near by public parking? 6/ Special requests. Will the venue be able to accommodate disabled guests or food allergies? 7/ Make sure it’s easy to find. If not, think about providing a map with the invites. 8/ Make it easy for your guests. Include info on taxis and accommodation. 9/ If there are going to be children then ask the venue if they have a creche, or will allow you to bring in a mobile creche. 10/ Make a list and ask lots of questions.