Okay I wasn’t going to add to the already mountainous column inches about Covid-19. But I have been starting to get emails and messages from some of my couples with weddings coming up. So I thought I would let you all know where I stand at the moment.
It is Tuesday March 17th, and this is where I am at with things as they are right now.
So what advice am I giving to couples contacting me? Honestly I am not giving ‘advice’ as I am not a doctor or lawyer. Although I do have a lot of well informed connections who I am listening to and taking my lead from.
Firstly get in touch with your wedding insurer before you do anything!
Secondly get in touch with your wedding venue and ask what they are planning. And sound them out about future dates you could move your wedding to.
POSTPONE DON’T CANCEL!!
If you follow me on Instagram or FB then you will have seen me posting about postponing your wedding rather than cancelling it. And this is the biggest piece of advice I can give.
After all you still want to get married, right? That hasn’t changed. And you still want the wedding you have been planning all these months, that hasn’t changed either. So why cancel?
If you cancel completely then you have just got to start all over again. All those months of planning, searching for your perfect suppliers, your dream venue etc. You’ll have to do that all again from scratch when there’s no reason to. And you may lose out financially if you cancel.
By postponing you are keeping everything the same, just switching the date. All your suppliers are still with you, and none of your hard work will have been wasted. Plus you shouldn’t lose out too much financially either. Although do check each suppliers Ts&Cs for their postponement policies.
As a supplier I would much rather my couples postponed. A delay in income is better than loosing that income. Most wedding suppliers are small or even micro businesses. So if all our couples cancel, we go under. Then we won’t be there when you decide to re-book. everyone looses.
But by postponing your wedding you know that all your suppliers are still with you, you won’t have to stress about re-booking anyone, or tying to find new suppliers as good as the originals. Plus, if you have already paid them, then bonus! Your wedding is already paid in advance! And we keep our businesses going, it’s a win-win.
Easier said than done I know. It’s your wedding and you’ve been planning this for months, if not years. But try not to panic. The wedding industry is an amazing place, and very supportive. Contact your venue and then your suppliers, discuss your fears and see what can be done to ease them.
To get in touch about your wedding cake, click HERE
One of the fun parts of planning your wedding are the consultations.
These are the meetings you have with your chosen suppliers to talk through all your ideas. And, in my case, taste cake samples to choose your cake flavours, yummy!
Most wedding suppliers will offer some form of consultation. Either face to face, skype or phone calls. Meeting your suppliers at wedding fairs and shows is great, but you often don’t have very much time. And it can be busy and loud, with lots of other people also wanting to chat to them. So booking a one to one meeting is a good idea.
Now there may be a charge for one to one consultations. I had to bring in a charge after I was getting taken advantage of too many times, which was sad. The way I do it is that I charge £50 for a personal consultation at Clovelly, or The Wedding Gallery, with three flavours of cake to try, but that is offset against the cost of the cake if a booking is made. So, in fact, the consultation won’t cost you anymore if you’re booking. And if you have already booked then it’s already included.
So how do you get the most from your consultation?
Allow enough time.
I don’t put a time limit on my consultations, but they are usually up to an hour. Allow at least an hour so that you don’t feel you have to rush through things to get to another appointment. If you have to meet with several suppliers in the one day, then see if it’s possible for them to come to you at a café or even your wedding venue. I have done this a few times for out of area clients.
Take your mood boards etc with you.
These are really helpful to give us an idea of the overall feel and style of the wedding, not just the wedding cake. And if you have Pinterest boards then maybe invite your suppliers to join them, then we can see live updates as your ideas change. The chances are that you have already been chatting to us about the type of cake you have in mind, but seeing the inspiration pics makes sure we are on the same page. Same with colour swatches you might want us to match with, if you can bring those and let us keep them, that will ensure we get the colour match just right.
Have a think about the things you want to ask.
This may sound obvious, but how many times have you been in any kind of meeting and only remembered to ask half the things you wanted to? I know I’m guilty of doing this! And we will have a checklist of the information we need to gather from you. Usually this is just confirming things we will already have discussed via email or over the phone, but it’d good to double check these things. So if there is anything you want to ask about, the jot that down. And remember, there’s no such thing as a silly question.
Again this might sound obvious, but often people don’t do it. I had a phone call once from a lady asking if I was the coconut and lime cake lady? She had seen me at a wedding fair and loved the coconut and lime cake, but hadn’t noted down which cake maker had made it. So a few weeks later when she was ready to start booking the cake, she couldn’t remember who I was, just the cake. Luckily I was the first cake maker from that fair that she called, or that might have got embarrassing!
What we will need to know from you.
The consultation is mostly about you, your needs and how we can help. But there will be a few things we need to know from you too. Most of these we will likely already have discussed, but we will confirm everything at the consultation. So I will check the time of the wedding, so that I know what time will be best for me to deliver. Is there a contact at the venue who I will need to find when I arrive? Or if you’re using a wedding planner or coordinator then it will be useful to have their details. If you are having fresh flowers on the cake, then who is your florist? Then I can liaise directly with them and save you a job. I’ll also confirm any dietary requirements, you may not have had confirmation of these when we first started talking. I’ll check the numbers the cake is for to make sure the cake ordered is still going to be the right size. And that you still want the same flavours and colour scheme.
The consultation is a great time to start designing your wedding cake. Although I can do sketches and email them through to you, it’s always good to sit down and design it together. So bring with you anything you’d like including in the design. I once had some lace from the brides dress and replicated that pattern. And a few times I have hand cut a stencil to match the design on the wedding stationary. I am often asked to colour match a swatch of the bridesmaids dress or a ribbon trim. These things always help make the cake really personal.
Top tips for getting the most from your consultation:
1/ Allow at least an hour for a one to one consultation. You’re paying for it, so use all the time available to you.
2/ Make notes and ask questions. There is no such thing as a silly question. So ask us whatever it is that is worrying you, or that you want to clarify.
3/ Bring notes. Bring with you a list of all the things you want to ask, and anything you want to discuss.
4/ Pinterest and mood boards. Bring with you anything you have that will help with the design process. Either a physical mood board or scrap book, or links to Pinterest or Instagram.
5/ Have fun! This is one of the best parts of the wedding planning process. So don’t stress. Relax and enjoy discussing your wedding cake and tasting the samples. We won’t put you under any pressure to make any decisions there and then.
And if you have a consultation booked with me, then I look forward to seeing you soon!
If you want to get in touch about your wedding cake, click HERE
I’ve been busy moving my studio from our home, to a lovely space in Clovelly. Which is where you’ll now be able to come and see me to talk all things wedding cake! And taste cake too, and drink tea. All with a sea view. Don’t worry, I’m up top.
I know that many of my couples are getting married in Devon or Cornwall, but don’t live down here. We have become a very popular place for destination weddings, and it’s obvious why. With the dramatic coastlines, the romantic moors and the beautiful woods and picture postcard villages (like Clovelly) There are dozens of options for a beautiful wedding. As well as offering your guests the chance to combine your wedding with a sneaky holiday!
So what happens if you are planning your wedding down here but don’t live here? How do you find suppliers? How do you have consultations with those suppliers? Don’t stress!!! It’s really not that difficult. I’m very used to helping distant couples plan their perfect wedding cake.
Firstly, I would always suggest talking to your venue and asking if they have recommended suppliers. Many venues have suppliers that they like to work with and hold details for. Word of mouth is still the best way to get the quality wedding suppliers you’re looking for. And we all know many other people in the wedding industry, so always ask us. Your florist will almost certainly know a hairdresser, who will know a caterer, who will know a DJ etc. And they will also know who has the best reputations and the most skill in their field.
A wedding planner is also a good idea for any kind of destination wedding. A lot of suppliers also work with planners, and so have a large network of contacts. A wedding planner based in the location you’ve chosen to get married in will know all the best local wedding suppliers. They will also have lots of valuable local knowledge, the best places for your guests to stay, the best routes to use (the sat nav can get raging PMT around here!)
With the issues of distance in mind, many suppliers will offer skype or similar options for consultations. And I also offer cake tasting boxes by post, which works really well. I do try hard to make myself available when my couples are visiting and arranging supplier visits, but that’s not always possible.
Another thing that is a good idea is to plan your visits when there are local wedding fairs or shows. This will allow you to meet and talk to lots of suppliers local to where you are getting married, all in one place and in one day. Don’t forget to give us your email address, this way we can get back to you with the information you’re asking for in more detail.
I’ve also gone a step further and secured a London base too 😊 Very exciting!!! I’m delighted to have been accepted as a member of The Wedding Gallery at 1 Marylebone Road. If you’ve never visited, then you need to book an appointment! It’s the most stunning wedding emporium, filled with the best wedding suppliers you can find. As a member I can now meet you there to discuss your wedding cake, and also drink more tea.
So here’s you checklist for finding suppliers when you don’t live in the place you’re getting married.
1/ Don’t stress! There may be logistical issues to bear in mind when planning a destination wedding. But that needn’t mean extra stress.
2/ Ask your wedding venue if they have any suppliers they recommend. This will give you a good starting point, and give you piece of mind.
3/ Consider using a wedding planner who is based in the place you’re getting married. Again, they will have lots of local knowledge and contacts. It will also mean you have someone ‘on the ground’ to troubleshoot for you.
4/ When you’re planning your visits try to time then to coincide with local wedding fairs or shows. And try to give the suppliers you want to visit as much notice as possible.
5/ Pick the brains of all your suppliers. We all have a ‘little black book’ of contacts. And word of mouth is still the best way to find the best suppliers.
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