Luxury Wedding Cakes – How to get the most from your consultation

One of the fun parts of planning your wedding are the consultations.

These are the meetings you have with your chosen suppliers to talk through all your ideas. And, in my case, taste cake samples to choose your cake flavours, yummy!
Most wedding suppliers will offer some form of consultation. Either face to face, skype or phone calls. Meeting your suppliers at wedding fairs and shows is great, but you often don’t have very much time. And it can be busy and loud, with lots of other people also wanting to chat to them. So booking a one to one meeting is a good idea.

Clovelly studio
My Clovelly Studio

Now there may be a charge for one to one consultations. I had to bring in a charge after I was getting taken advantage of too many times, which was sad. The way I do it is that I charge £50 for a personal consultation at Clovelly, or The Wedding Gallery, with three flavours of cake to try, but that is offset against the cost of the cake if a booking is made. So, in fact, the consultation won’t cost you anymore if you’re booking. And if you have already booked then it’s already included.

So how do you get the most from your consultation?

images of the wedding gallery
The Wedding Gallery

Allow enough time.

I don’t put a time limit on my consultations, but they are usually up to an hour. Allow at least an hour so that you don’t feel you have to rush through things to get to another appointment. If you have to meet with several suppliers in the one day, then see if it’s possible for them to come to you at a café or even your wedding venue. I have done this a few times for out of area clients.

Take your mood boards etc with you.

These are really helpful to give us an idea of the overall feel and style of the wedding, not just the wedding cake. And if you have Pinterest boards then maybe invite your suppliers to join them, then we can see live updates as your ideas change. The chances are that you have already been chatting to us about the type of cake you have in mind, but seeing the inspiration pics makes sure we are on the same page. Same with colour swatches you might want us to match with, if you can bring those and let us keep them, that will ensure we get the colour match just right.

sea blue wedding cake
The colours on this cake matched the bunting behind it

Have a think about the things you want to ask.

This may sound obvious, but how many times have you been in any kind of meeting and only remembered to ask half the things you wanted to? I know I’m guilty of doing this! And we will have a checklist of the information we need to gather from you. Usually this is just confirming things we will already have discussed via email or over the phone, but it’d good to double check these things. So if there is anything you want to ask about, the jot that down. And remember, there’s no such thing as a silly question.

Make notes.

Again this might sound obvious, but often people don’t do it. I had a phone call once from a lady asking if I was the coconut and lime cake lady? She had seen me at a wedding fair and loved the coconut and lime cake, but hadn’t noted down which cake maker had made it. So a few weeks later when she was ready to start booking the cake, she couldn’t remember who I was, just the cake. Luckily I was the first cake maker from that fair that she called, or that might have got embarrassing!

What we will need to know from you.

The consultation is mostly about you, your needs and how we can help. But there will be a few things we need to know from you too. Most of these we will likely already have discussed, but we will confirm everything at the consultation. So I will check the time of the wedding, so that I know what time will be best for me to deliver. Is there a contact at the venue who I will need to find when I arrive? Or if you’re using a wedding planner or coordinator then it will be useful to have their details. If you are having fresh flowers on the cake, then who is your florist? Then I can liaise directly with them and save you a job. I’ll also confirm any dietary requirements, you may not have had confirmation of these when we first started talking. I’ll check the numbers the cake is for to make sure the cake ordered is still going to be the right size. And that you still want the same flavours and colour scheme.

Design.

The consultation is a great time to start designing your wedding cake. Although I can do sketches and email them through to you, it’s always good to sit down and design it together. So bring with you anything you’d like including in the design. I once had some lace from the brides dress and replicated that pattern. And a few times I have hand cut a stencil to match the design on the wedding stationary. I am often asked to colour match a swatch of the bridesmaids dress or a ribbon trim. These things always help make the cake really personal.

gluten and dairy free wedding cake
The stencil for this wedding cake was hand cut to match the stationary

Top tips for getting the most from your consultation:

1/ Allow at least an hour for a one to one consultation. You’re paying for it, so use all the time available to you.
2/ Make notes and ask questions. There is no such thing as a silly question. So ask us whatever it is that is worrying you, or that you want to clarify.
3/ Bring notes. Bring with you a list of all the things you want to ask, and anything you want to discuss.
4/ Pinterest and mood boards. Bring with you anything you have that will help with the design process. Either a physical mood board or scrap book, or links to Pinterest or Instagram.
5/ Have fun! This is one of the best parts of the wedding planning process. So don’t stress. Relax and enjoy discussing your wedding cake and tasting the samples. We won’t put you under any pressure to make any decisions there and then.

And if you have a consultation booked with me, then I look forward to seeing you soon!

If you want to get in touch about your wedding cake, click HERE